We’d like to share our experience organizing THATCamp Austin with people interested in putting on their own regional THATCamps. I’m not sure we know enough to put together an authoritative how-to, but we can certainly explain what we did.
Organizers: We had four talented co-organizers who volunteered their time. Ben and Peter live in Austin, while Lisa and Jeanne are in Maryland but were attending SAA. As you see in the timeline, there was plenty of work for the off-site organizers to do. Each of us have full-time jobs and children aged between 3 and 6, so most of the work was done late at night or early in the morning.
Budget: $845 (around $490 for shirts, ca. $300 for pizza, remainder spent on office supplies, web hosting, and postage). Initially we planned to fund our costs by asking participants to contribute around $20, but we were able to get commitments for as much as $900 from our sponsors in the week before the event.
Participants: We counted about 50 participants at 7:00. A majority of them were attending SAA, and only 20 hands went up when we asked how many would have attended THATCamp Austin if they weren’t attending SAA.
Tools: We used WordPress for the blog, Google Docs for the applicant spreadsheet, Doodle for the timing survey, Google Groups for both the planner mailing list and application tracking, and a GMail account for correspondence.
Date: August 19, 2009